8Explanatory notes and terms and conditionsĪlthough well-designed invoices are typically straightforward, it is generally a safe practice to add explanatory notes on anything unusual within the invoice.Currency accepted, specify the exchange rate if your buyer can pay via multiple currencies.Late payment penalties, such as a late fee or interest on the outstanding payment, if the buyer fails to pay the invoice by the due date.Accepted payment methods, such as credit card, bank transfer, or PayPal.Invoice due date, which is the date the buyer must pay by.Nobody wants to be paid late – that’s why your invoices should contain clear payment terms, including the following: Additional costs (e.g., taxes, shipping, or handling fees). ![]() Your buyer can also use the invoice to account for all items and services.įrom the invoice, your buyer should be able to immediately see the following: Providing a clear list of products or services and their associated cost ensures that you and your buyer are on the same page regarding the scope of the transaction. 5Description of goods/services delivered.The invoice date is when you issued the invoice, which serves as a reference point for both you and your buyer when tracking the payment due date. For example, you might use a sequential numbering system (e.g., 001, 002, 003), a date-based system (e.g., ), or a combination (e.g., -001).Īdditionally, consider assigning a prefix, such as “INV” or “IN” to your invoice numbers to distinguish them from other types of documents or transactions. To start assigning invoice numbers, you’ll first need to decide on a format. Plus, by having your buyer’s business name, contact person, contact information, and business tax ID (if applicable) upfront, you can streamline your recordkeeping.Īn invoice number is a unique identifier issued to each invoice that your business issues, making them easier to track and manage. Prominently placing your business name, address, and contact information (email address, phone number, website) in the header helps buyers know who the invoice is from and saves them time should they need help. ![]() Adding your business logo, brand colors, and brand fonts to your invoice not only instantly reinforces a sense of professionalism and legitimacy but also builds brand awareness among your buyers.
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